AI Builder: create your own module in LiteTMS

AI Builder lets you create custom modules in LiteTMS with forms and lists of saved entries. Describe the information you need to record, review the proposed layout and adjust the fields before saving a module for your team to use. You can do this without writing code.

Start with a record your team already keeps

If you track fuel purchases or employee expenses in a spreadsheet, you already have a useful starting point. Its columns reflect the information your company needs. You also know which details people tend to leave out.

Use that knowledge to describe a form in AI Builder. For example:

I need a fuel log. Each entry should include a vehicle, date, litres, total amount and a photo of the receipt. Add a space for notes too.

This tells the builder what the form is for and which fields it needs. A specific description also makes the result easier to review: you can compare the proposed form with the work you actually do.

Review the form before your team uses it

The builder prepares a layout in the editor. Check the field names, their order and how people will enter information. A date needs a date field, while a receipt needs an attachment field.

You can connect the vehicle field to the vehicles already stored in LiteTMS. Someone recording a fuel purchase can then select a vehicle from the list, which helps avoid different spellings of the same registration number.

If something is missing, ask AI to change it or edit the form yourself. You can move elements and adjust their widths. The builder also has templates for common needs, including fuel logs, employee expenses and training records.

Before sharing the module with your team, try adding a sample entry. Filling in the form often makes a missing field or an unclear label easier to spot.

Keep the entries in a shared list

The form is where people add information. The module also provides a searchable, filterable list of saved entries. You can choose which columns appear on that list in the editor.

For a fuel log, you might show the vehicle, date and amount in the list, with the receipt and further details available when you open an entry. Your team works with the same layout, and you can adjust it as your needs change.

The builder also supports references between custom registers and reports based on their data. If you need a summary, you can prepare a report to review the recorded information. Access to the data follows the user's permissions.

Adjust the module as you use it

After a few days, you may find that the form needs another field or that a different column would be more useful on the list. You can return to the editor and update the existing module.

Version history lets you review saved changes and restore an earlier configuration. It covers the module's structure; it should not be treated as a backup of the records your team has entered.

You can also build a form manually. The editor lets you choose the available elements and arrange them yourself without using AI generation.

What to check before activating a module

Start with one set of records you know well. Decide which information your team needs to collect and who will use the module. That gives you a specific form to test and a practical basis for making changes.

What you can build depends on the available fields, data sources and report settings. If you need a particular calculation or process, check that the editor supports it before relying on the module for that work.

Check the custom module's price in the panel before activation too. AI generation is billed separately as AI service usage. Rates and usage are visible in the panel before invoicing; arranging a form manually does not make an active module free to use.

For ready-made features, browse the LiteTMS module marketplace. It contains native modules developed by our team, with details of how you can try them.